Commercial Accounts Coordinator in Ft Lauderdale at Crown Services, Inc

Date Posted: 10/14/2021

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    4828 North Federal Highway
    Ft Lauderdale
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    10/14/2021

Job Description

1. O & I (Office and Industrial) Commercial Proposals-

a. Prepare and submit commercial proposals based on O&I salesmen’s estimates.

b. Also enter the related cartage tickets to send to dispatch with the related Commercial Service Order(usually prepared by salesman.) when move is “booked.”

c. Assist in the preparation of RFPs for larger projects.

d. Request Certificates of Insurance if required prior to move.

2. Billing

a. Invoices usually prepared mid-week for jobs completed the prior week. Compared against proposal to make sure everything is billed correctly including pricing, labor and all materials. If a manual(Excel) invoice is created it must match the revenue in the system(Comp source Vans).

b. As a follow up to weekly billing, there is a monthly audit by reviewing all the jobs in the Vans system to make sure they are billed.

3. Collections - Check the aging once a week to follow up on delinquent and past due accounts.

4. O& I files maintained for the O&I salesmen.

Other

6. Support and back up Inside Sales- Answer phone when necessary, schedule appointments for HHG residential salespeople from incoming calls when necessary.

Job Requirements

  • Maintain account statements and corporate accounts payable files
  • Account payable reports and maintain accounts payable files
  • Prepare accounts payable related journal entries
  • Maintain all accounts payable reports, spreadsheets and corporate accounts payable files
  • Resolve all account payable issues
  • Provide timely and accurate payment processing by processing accounts payable checks
  • Resolve outstanding invoices and reconcile account statements
  • Perform as back up accounts payable coordinator for invoice processing
  • Manage the accounts payable process for FOFM
  • Process vendor invoices and payments
  • Prepare accounts payable checks and match up with the invoices
  • Completing monthly billing, payroll reports and accounts payable functions
  • Conduct duties within all accounts payable functions
  • Collect payments for outstanding accounts
  • Assign accurate account numbers to invoices
  • Assign accurate account codes to invoices
  • Prepare monthly general ledger account reconciliations
  • Process vendor invoices and reconcile vendor statements
  • Processing incoming checks for accounts payable dept
  • Assign general ledger account numbers to all invoices