Administrative Assistant in Hines VA /Loyola hospital grounds at Crown Services, Inc

Date Posted: 1/26/2020

Job Snapshot

Job Description

  1. Comply with all policies and procedures 
  2. Assist and report to on-site Project Manager 
  3. Administative and office support activities 
  4. Manage and maintain filing system 
  5. manage and direct inbound calls to correct person 
  6. Greet and direct visitors to the appropriate person 
  7. Monitor daily sign-in log 
  8. Create and maintain cost related spreadsheets 
  9. Collect Certified payrolls on a weekly basis from subcontractors 
  10. Manage and submit invoice to PM approval 
  11. Prepare daily reports 
  12. Maintain a record of all orders and packing slips 
  13. Monitor and document weather status three times a day 
  14. prepare and execute contracts for potential subcontractors 
  15. Attend meetings and record detailed minutes 
  16. Establish rapport with subcontractors 

Job Requirements

  • Provide administrative support to administrative pool
  • Provide general office administrative services
  • Assist with general office administrative tasks
  • Perform other administrative/clerical duties
  • Perform administrative and office support
  • Provide general clerical/administrative support
  • Accomplishing clerical or administrative duties
  • Maintain files in the administrative office
  • Assist with general administrative duties
  • Provide administrative support to office personnel
  • Preforming routine general administrative duties
  • Performing administrative duties and office support activities
  • Providing administrative support the corporate office
  • Provide office support to other administrative staff
  • Perform miscellaneous administrative support duties
  • Perform other administrative/secretarial duties
  • Assist with other administrative duties
  • Provide administrative support to other administrative assistants and departments
  • Perform all administrative duties for the office
  • Maintaining administrative and clerical files